From below mentioned points, try to identify the practical issues prevailing at your institute/college before taking a decision of the solution. It is must to recognize the exact problem in order to find the best suitable solution to meet institutional needs
Improper Data Management: If the students and staff record keeping has been a pain in the head for you. For ex. Data is being maintained differently by different departments, or such as every staff have their own version of data pertaining to students/staff
Non-Centralized data: The data is not being managed through a central place. It is distributed among files and local systems which do not have any direct connection to a central. (Even if small software systems are being used but they are not connected with each other and hence creating data redundancy)
Delay in retrieval of records: It takes several hours to even compute the total strength of your institute at a given point of time or if a student consolidated history is required pertaining to his/her fee records, results, attendance etc. You have to call various different departments/persons and compile them manually
Person-dependency: If for example, a staff member is on leave and it becomes almost impossible task to get his routine job done by someone else then your institute can be said to be person-oriented and it needs a complete shift-over to a system-oriented approach to reduce dependencies.
If any of the above issues relates to a regular story at your institute, then it is CRITICAL to adopt an ERP Solution which may provide you the solution at conceptual level. Because an ERP, first of all makes the system centralized where only one person/department would be authorized to enter a new student records or a new staff records and the same will be propagated to other departments such as Accounts, Academics etc. for their fee and attendance related work. Unlike small stand-alone software solutions, The ERP works at conceptual level and eradicates the need of other parallel systems which create the chaos because of their non-connectivity to each other. Through its various modules such as Fee, Inventory, attendance, Library, Examination, each department will get the access to same set of data w.r.t. a particular student/staff. Everyone else can extract the information and concerned reports but No one else can modify the records in ERP.
Latest Technologies:A good Institute ERP solution (Be it offline or online) must utilize the latest technologies and infrastructure to provide an up-to-date solution to its users
Centralized approach:Institute ERP software, through its various modules such as Fee, Inventory, attendance, Library, Examination etc. manages the whole of the data centrally. Weather it is offline or online. The data is kept on one server and from there it is connected to other people accessing it
Easy to operate: User friendliness is another very important aspect when choosing the best institute ERP software. The entry pages and reports must be in the form of web pages which are universally acceptable and readable
Integration with Other systems: There may still be a requirement to integrate the ERP to any of the existing systems such as Tally, Biometric attendance, Online payment gateway etc. at the institute. The ERP must be able to be integrated with such systems without any hassles
Data Security: All good Institute management software gives special focus to security. Because the data kept by an institute is no less than a treasure for them and it has to be properly backed-up and free from virus/ malware or hacking attempt
Support and Training: Training and after-sales support play a crucial part of a successful journey of Institute ERP software. The concerned staff must be well-trained before starting off their routine work on the software. Additionally there should be User Guide documents to help its users at various stages
Customization: Every institute has its own work-flow and thus their own requirements. No ERP can be implemented at an institute without customization. Hence it is an inherent part of the implementation which will make the solution more viable and practical
Cost Effective: Cost is an important factor. Generally online solution work on per-month cost basis and offline solutions are license based and hence chargeable one-time only. The prices must be considering the facts such as number of modules required, size of institute/college and level of deviation from standard processes
Edu-Orbit™ understands the Institute needs and their working style in depth and is able to serve any kind of requirement beyond the expectations. It has proven records of successful implementation at almost every-size of institute and some of the universities too. It is available in both Offline and Online mode. Through its robust cloud-based online solution, one can be confident and assured of its consistent services. Everything else is managed by its support team and the institute management can focus on their productivity and routine operations. Offline mode too is equally robust and works on LAN connected system through web browser only. It provides faster data retrieval and requires no-internet.
You can also try Edu-Orbit™- The Institute management Software to streamline your institute processes and routine operations. Try free Institute Management Software Demo
When the mission is just “To help the educational institutions in managing their tasks and coming up with latest yet viable and more importantly acceptable solutions to their day-to-day problems of school management”, it automatically becomes the best offering of its age. By not just focusing on high profit margins but focusing more on the satisfactory smiles it should bring to its users, Edu-Orbit automatically and undoubtedly becomes the number one choice for institutions around the world.
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